- ESM is the practice of managing technology services to ensure that they meet the needs of the organisation and its employees.
- It ensures services are delivered consistently, efficiently and cost-effectively – while meeting the needs of the business and customers.
- The benefits of Enterprise Service Management (ESM) include increased employee satisfaction, boosted employee engagement, reduced costs, increased efficiency and improved compliance.
- Comprehensive processes and automation help ensure your organisation provides the highest quality of service to customers while optimizing available resources.
- There are four key components of an effective ESM strategy: clear goals and objectives, comprehensive processes, automation and monitoring and feedback.
organisations today are becoming more reliant on technology to provide quality services to their employees. As a result, there is an increased need for Enterprise Service Management (ESM).
What is Enterprise Service Management?
ESM is a set of processes and practices used for managing the delivery of an organisation’s technology services. ESM ensures services are delivered consistently, efficiently and cost-effectively – while meeting the needs of the organisation and customers.
Employees expect a similar experience in their day-to-day business life, whether they engage with IT or any of the many other service providers in a company. This includes human resources (HR), Legal, Facilities, project management, security, sales, marketing, R&D and finance departments.
Benefits of Enterprise Service Management
The benefits of Enterprise Service Management are numerous. Some of the most important include:
1. Improved employee satisfaction
ESM looks at how technology helps or hinders employees when doing the work they need to do – when they need to do it. ESM ensures services are delivered consistently and efficiently, leading to improved employee productivity and satisfaction. By providing clear expectations, enhancing communication and creating a sense of ownership, ESM enables employees to feel more engaged with the teams who are delivering the services they have requested.
For example, if an employee can see the status of a request, they know what stage it is in and when it can be expected to be finished This allows employees and business departments to focus more on providing business value and ensuring that IT boosts productivity versus hindering employee efficiency.
2. Boosted employee engagement
Delivering an omnichannel experience across a self-service portal, Microsoft Teams, virtual agent, and email allows employees to choose the way they work that best fits their needs and preferences, increasing their engagement by providing an easy way to find and request information and services across a variety of modes.
3. Reduced costs
ESM can help reduce costs significantly by streamlining processes and eliminating unnecessary complexity. Automation is key here; ticket classification, assignment and flexible workflows can be automated, ensuring the right team is handling the ticket from the beginning. This not only reduces costs but leads to improved efficiency and customer satisfaction.
4. Increased efficiency
ESM helps increase efficiency and reduce errors by ensuring services are delivered on time and meet the organisation’s priorities. This can be achieved through standardized workflows, documented processes, automated assignments and interconnected systems, resulting in higher quality services across the organisation.
5. Improved compliance
ESM enables organisations to meet industry regulations and standards. Through detailed auditing and reporting, organisations can ensure their compliance with service levels, security protocols and other regulations. This helps organisations protect their data and assets and gain
a competitive advantage in the market by ensuring compliance with relevant regulations.
Features of an effective Enterprise Service Management strategy
Employees expect easy and instant access to IT and non-IT services and automatic fulfilling of their requests.
While the IT service desk or help desk are top of mind when discussing service management, this is only one element for an ESM strategy. Some other key capabilities, which are an opportunity for introducing Enterprise Service Management to non-IT services, include:
- Self-service portal.
- Easy knowledge access.
- Ticket automation.
- Case management.
An effective ESM strategy must have four key components:
1. Clear goals and objectives
It is essential to have a comprehensive understanding of an organisation’s goals and objectives when it comes to ESM. This could begin with Human Resources (HR) or Facilities having an explicit idea of advantages.
To start small, if email is the normal form of communication, it would make sense to incorporate automated email creation into the new ESM platform and implement the self-service portal or virtual agent as a second step.
However, it is even more important to enhance the backend processes by utilizing automation and workflow technology. This will allow for streamlined operations and more efficient processes, resulting in greater productivity.
Additionally, having a well-defined ESM strategy helps ensure the organisation keeps up with the ever-changing needs of the customer base and offers high-quality service all the time.
2. Comprehensive processes
From the initial design to the final delivery, ESM processes should be comprehensive and detailed, encompassing a wide range of service delivery stages. It is important to document and outline the services and processes that your organisation plans to offer. These services and processes may be limited at first, but they will inevitably expand as your organisation matures.
Additionally, it is essential to identify the most significant processes that will give the best employee satisfaction and the highest efficiencies. Having comprehensive processes in place helps ensure your organisation can provide the highest quality of service to the customers while optimizing the resources available.
Enabling automation in your organisation will streamline processes and reduce errors. Automatically assigning work to the right team will significantly reduce response and resolution time and improve turnaround time for customer requests. Workflows that automatically manage approvals, tasks and notifications help maintain high levels of accuracy and quality.
Combining automation with existing manual steps will significantly improve the speed, accuracy and quality of organisational operations and improve the employee experience.
4. Monitoring and feedback
It is important to monitor the performance of ESM processes and provide feedback to ensure that they are meeting the organisation’s goals and objectives. To do this effectively, it is necessary to put in place dashboards, analytics and other reporting tools that will provide visibility into the team’s workload and identify any imbalances or inconsistencies.
Monitoring will help you observe any trends or changes in workload, and measure how well service level targets are being met. This helps ensure that all organisational goals and objectives are achieved. Additionally, it gives managers the ability to make better decisions on how to adjust and prioritize resources accordingly.
The need for Enterprise Service Management (ESM) is becoming increasingly important as organisations become more reliant on technology to provide quality services to their employees.
ESM can help to reduce costs, improve employee satisfaction, and increase efficiency, while also ensuring that an organisation is compliant with industry regulations and standards. An effective ESM strategy must include clear goals and objectives, comprehensive processes, automation, monitoring and feedback.
From improving employee satisfaction to significantly reducing cost, implementing an effective ESM strategy helps your organisation stay productive and efficient in this new era of Everywhere Work. As IT’s responsibility for managing non-IT assets grows, ESM will help IT teams broaden their influence and deliver business value to the organisation.
Written by David Pickering for Ivanti